TIME table • blood drive success

remember these 5 steps

1. INFORM about the need for blood
2. INVITE potential donors to give blood
3. COMMIT donors by scheduling appointments
4. REMIND donors of their appointments prior to the blood drive
5. THANK every donor and volunteer for their support

IMMEDIATELY
• Confirm blood drive dates and hours with BBA Community Coordinator.
• Check school calendar to avoid conflicts with other activities.
• Reserve blood drive site (i.e. library, gym, parking for LIFEmobile, etc.).
• Begin assembly of committee group to help promote blood drive and recruit donors.

6 WEEKS BEFORE BLOOD DRIVE
• Confirm location with Blood Bank of Alaska Community Coordinator
• Hold committee meeting to establish target dates, donor goals, and answer questions.

4 WEEKS BEFORE BLOOD DRIVE
• Recruitment committee meets to discuss sign-up tables schedule, hours, locations, and promotion.
• Contact BBA Community Coordinator to discuss and assist with assembly/class/recruitment presentation.
• Review donor pre-screening and donation requirements and gather promotional materials/literature.
• Make presentations at club meetings and classes.

3 WEEKS BEFORE BLOOD DRIVE
• Put up promotional materials such as posters informing about the blood drive.
• Start signing up and distributing parental consent forms & remind them to have filled out and returned ASAP.
• Begin active one-on-one recruitment.
• Send out E-mails

2 WEEKS BEFORE BLOOD DRIVE
• Contact BBA Community Coordinator with current status of sign-ups and any other questions that arise.
• Put table-tents up in the cafeteria informing about the blood drive.

1 WEEK BEFORE BLOOD DRIVE
• Review sign-up sheet and begin distributing appointment reminder cards with scheduled times.
• Remind students about returning signed parental consent forms and continue to collect them.
• Remind volunteers of arrival times and duties.
• Contact BBA Community Coordinator to discuss last-minute details, donor schedule, and current sign-up results.

1 DAY BEFORE BLOOD DRIVE
• PA announcement to remind all students that they MUST have signed parental consent form in order to donate.
• Reminder announcement for donors to bring Photo ID, and to eat a good breakfast with plenty of juice & water.
• Make sure blood drive site location is cleared and ready (tables & chairs) and/or designated parking for LIFEmobile.

DAY OF BLOOD DRIVE
• Blood Bank of Alaska staff will arrive approximately one hour before blood drive begins in order to set-up.
• Make sure volunteers are available to help and runners can find students if needed.
• Feel good knowing that your high school blood drive will be a success!